Everything You Need to Know
Frequently Asked
Questions
Answers to the most common questions about booking, pricing, catering, vendors, and planning your wedding at The Estate at Sunset Farm.
General FAQs
Do you offer onsite ceremonies and receptions?
YES! We have more stunning indoor and outdoor ceremony locations than any other local venue. We also have inclement weather plans for all events.
What are your rental fees?
See our transparent rental rates here.
What is your capacity?
The Estate can comfortably seat up to 300 indoors for dinner yet is still intimate for groups as small as 50.
Do I need to schedule a tour or can we just drop by?
We book tours by appointment only. You can schedule online or text us directly at 937-800-3661
Please make sure that all members of your group can be present for the initial tour of The Estate.
Are there any minimums I should be aware of?
The Estate does not require a guest count minimum nor do we have a food or beverage minimum.
What are my vendor choices?
VENDOR FLEXIBILITY- We are open to many licensed and insured vendors. They just need to be approved by our administrative team.
What lodging options are available in the area?
The Estate is located just minutes away from hotels, restaurants, and retail stores. Uber and Lyft come to the venue often to pick up our couples, their families, and guests.
What happens in case of rain?
Our Event Team will make sure to have inclement weather plans in case of rain, snow, or unpleasant temperatures on your big day.
What time will we have access to the venue?
Standard rental time is 11 AM- 11 PM but couples do have the option to extend their rental times.
More stunning indoor and outdoor ceremony locations than any other venue in the Dayton-Cincinnati area.
Booking FAQs
How do I book a date?
Once you fall in love with our venue, you can secure a date with a rental agreement and initial payment. Our experienced event team will walk you through our easy contract process.
How are payments structured?
We break your payments up so that you do not have to come up with everything all at once. Your payment plan is determined by how far out you are from your secured date.
What forms of payment do you accept?
We accept multiple forms of payment that include cash, check, or online payments.
Our experienced event team will walk you through our easy contract process — step by step.
Catering FAQs
What catering options are available?
We are open to many different licensed and insured caterers for your big day! We do have a couple of wonderful lead caterers that we recommend regularly but you are not required to use any specific caterer.
Do we work directly with the caterer or through the venue?
You work directly with the caterer for your selections.
We recommend amazing vendors — but we never require you to use them.
Planning FAQs
What time must the music and bar conclude?
Bar and music typically end 45-60 minutes prior to venue rental ending time.
Can vendor or décor items be dropped off before or after our rental period?
No. Clients and vendors can access the building during their contracted rental time. Ask us about our 2 or 3 day rental packages!
Are candles allowed?
Due to risk of fire and damage of spilled wax, we ask that our clients use LED candles.
When do you need our final headcount?
Our final details meeting with each client is 60 days out from your event date.
What is the event setup and cleanup process?
The Estate staff will set up your tables and chairs to match your designed floor plan. Clients are responsible for removing the things that they bring in. Our staff handles sweeping, mopping, stacking of chairs, and table movement so that you do not have to work on your big day!
What is included in the rental?
Your rental includes: full-day exclusive access (11 AM–11 PM), planning meetings with our Events Team, colored uplighting, champagne Chiavari chairs, indoor tables, basic décor for use, 2 separate bridal party ready rooms, paved parking (including overnight), dedicated day-of staff for setup and teardown, engagement photo session on property, inclement weather planning, and more. Catering and bar are not included.
Ready for the Next Step?
Book a Tour &
See It In Person
Tours are by appointment only. Please ensure all decision-makers can attend your initial tour.